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Legal Administrative Assistant (Hybrid Schedule) at HHMI


HHMI is focused on supporting and moving science forward in a variety of different ways ranging from conducting basic biomedical research, empowering educators, inspiring students, developing the next generation of scientists – even stretching into film and media production.  Our Headquarters is in the greater Washington, DC metro area and is home to over 300 employees with expertise in investments, communications, digital production, biomedical sciences, and everything in between.  The work housed here supports and augments the groundbreaking research conducted in HHMI labs across the nation.  As HHMI scientists continue to push boundaries in laboratories and classrooms, you can be sure that your contributions while working here are making a difference.


HHMI is seeking a legal administrative professional to serve as a Legal Administrative Assistant in its Office of the General Counsel (OGC). The OGC partners closely with and provides advice and guidance to HHMI’s leadership and programmatic and operational departments in support of HHMI’s mission, strategic initiatives, and operational goals. OGC lawyers develop an in-depth understanding of HHMI’s mission and operational goals, participate in strategic planning, find innovative solutions to our clients’ needs, and strive to provide the most efficient, practical, and timely advice possible. OGC’s team of legal operations, paraprofessionals, and administrative professionals supports those efforts and ensures the efficient functioning of the department for effective client services.

About the role:

The Legal Administrative Assistant will provide administrative support in connection with the review, negotiation, and processing of agreements relating to HHMI operations and research, including the assignment and licensing of technology developed in HHMI laboratories located at third-party research institutions. They will also support to OGC lawyers, as assigned, and provide other assistance and support within the OGC as requested.

This position reports to the Director of Legal Operations and is located at HHMI’s headquarters. We will consider hybrid working arrangements given candidate preference.

What we deliver:

  • A direct role in supporting critical work that impacts HHMI’s mission of advancing biomedical research for the benefit of humanity.

  • An organization with an established commitment to advance racial, ethnic, and gender diversity in academic science, and an engaged team that has adopted that commitment as one of OGC’s strategic priorities.

  • A dynamic team that believes in collaboration, results-driven working styles, and continuous learning and cultivates a supportive environment where all members of the team can contribute and function at their highest level.

  • A competitive compensation package that includes a 10% employer contribution to your retirement, up to $10,000 in educational reimbursement each year, and a significant budget for professional development.  

What you’ll do:

  • Handle the administrative processes for assigned agreements and other matters relating to HHMI operations and research, including the processes associated with the assignment and licensing of technology developed in HHMI laboratories, in accordance with established procedures.

  • Create, update, and maintain records, data, and other content relating to assigned agreements and matters in OGC databases on a timely basis, file correspondence and other documentation, and generally ensure that the information included in the databases is as complete and accurate as possible.

  • Engage with HHMI operational and laboratory staff and research institution staff to collect missing data or documentation needed for agreement review or the assignment and licensing of technology.

  • Work collaboratively with other staff as needed to ensure integrity of data and content in the databases and that HHMI policies and procedures regarding assigned types of agreements and matters are followed consistently; to streamline processes; and to improve form templates and reporting where possible. Participate in group meetings as requested.

  • Provide administrative support to OGC lawyers, as assigned, and provide other assistance and support within the OGC, as requested. This may include scheduling meetings, making travel arrangements, generating reports, scanning, copying, and printing documents, and running document comparisons. Provide back-up administrative coverage for other OGC staff.

  • Assist on projects and initiatives as assigned. 

What you bring:

If this role appeals to you, we encourage you to apply even if you do not meet all the qualifications or experience described below.

  • Bachelor’s degree or an equivalent combination of education and related experience

  • At least three years of office administrative support experience; experience working in a corporate, nonprofit, or government legal department is a plus

  • Ability to adhere to the highest ethical standards and maintain confidentiality of sensitive information

  • Ability to work accurately, efficiently, and with strong attention to detail and follow-through

  • Excellent and effective organizational, writing, and verbal communication skills

  • Willingness and ability to work independently and to embrace a team-oriented outlook involving collaboration and fostering effective relationships with colleagues and contacts from other organizations

  • Resourcefulness in handling several priorities within designated timeframes and adapting approaches to shifting demands

  • Proficient technical skills with a willingness and ability to learn new technical skills and subject matters and to employ HHMI-specific processes and procedures

  • Creative problem-solving skills and contributions for continuous improvements toward greater efficiency and effectiveness

Click here for more details or to apply >>